What does the introduction and operation of a spare parts catalog system cost?
The introduction of a spare parts catalog system can involve different costs depending on the size of the company and its specific requirements. There are important factors that influence the costs:
Existing data and data quality
A key factor in the costs is the status and scope of the existing data. If there is already a database in the existing ERP system or CAD/PLM system that can be integrated into the new catalog system, the costs can be significantly lower. However, if the data is incomplete or poorly structured, additional effort will be required for data cleansing and migration.
Integration and connection to upstream systems
A spare parts catalog system usually has to be integrated with existing IT systems such as ERP, CRM or PLM systems in order to ensure smooth operation. The development of individual interfaces and the adaptation to existing IT landscapes are often associated with high costs, especially when complex systems or specialized requirements are involved.
Customizing and adjustments
Depending on the company's specific requirements - such as industry-specific functions or individual workflows - it may be necessary to customize the system. These customized adaptations can result in additional costs, both during implementation and for subsequent updates and maintenance work.
Employee training
For a successful introduction, it is essential to train employees in the use of the new spare parts catalog system. The amount of training required depends on the complexity of the system and the number of employees involved.
IT operations and maintenance
Once the system has been introduced, ongoing costs for IT operations, security and maintenance must also be taken into account. These include technical support as well as regular updates and bug fixes. With on-premise solutions, companies have to invest in their own infrastructure and on-site maintenance, which is usually associated with higher initial and ongoing costs.
Choice of model: Subscription vs. on-premise
Another decisive factor regarding costs is the choice of deployment model. Cloud-based subscription models offer regular, predictable costs and a high degree of flexibility, as they do not require an extensive IT infrastructure and are easily scalable. This can be particularly advantageous for small and medium-sized enterprises (SMEs), as no initial investment is required. On-premise solutions, on the other hand, offer companies more control and can be favorable in the long term, but require higher initial investments for hardware, installation and maintenance.
SpareParts365 - Prices for our subscription models - free of charge in the basic version
Take the pressure off your IT with our subscription models, which are even free of charge in the basic version. The different models – Basic, Pro, Prime and Enterprise – build on each other and their functions give you every opportunity to grow with your requirements. With our cloud-based solution, we take care of everything to do with setup and operation. We use the infrastructure of a renowned and DIN ISO/IEC 27001-certified internet service provider, exclusively with server locations within the EU.
Our subscription models for SMEs and companies of all sizes
For small and medium-sized enterprises (SMEs), introducing and operating a spare parts catalog system can be a challenge with higher initial investment and ongoing operating costs. However, our cloud-based solutions offer a flexible, cost-effective option. Large companies usually have more resources for customized solutions.
Basis
Those interested in modern spare parts management who want to test SpareParts365.-
1 Project
-
1 Catalog
-
1000 Catalog Entries
-
10 Registered Catalog Users
-
Portal Access
-
Online Editing for Data Import and Test
-
Online Catalog with extensive catalog functions
-
Bill of material, navigation, search, shopping cart and drawings
-
Responsive - suitable for desktop and mobile devices.
Pro
Small to medium-sized businesses with manageable data volumes who want to use all important functionalities.-
2 Projects
-
100 Catalogs
-
100.000 Catalog Entries
-
3 Catalog Creators
-
100 Registered Catalog Users
-
Unlimited Guest Access
-
In addition to the Basis variant:
-
Extensive configuration options
-
Use of OCRHotspot Standard
-
Catalog selection via product type and serial number
-
Additional documents
-
Full-fledged B2B shop function
-
Customizable design
-
Catalog print (PDF)
Prime
A comprehensive SpareParts365 package with awide range of features.
-
5 Projects
-
Unlimited Catalogs
-
Unlimited Catalog Entries
-
10 Catalog Creators
-
1,000 Registered Catalog Users
-
In addition to the Pro variant:
-
3D Graphics (optional with surcharge)
-
Business Rule Engine
-
Notes
-
Alternatively "On-Premise"
Prime
A comprehensive SpareParts365 packagewith a wide range of features.
-
5 Projects
-
Unlimited Catalogs
-
Unlimited Catalog Entries
-
10 Catalog Creators
-
1,000 Registered Catalog Users
-
In addition to the Pro variant:
-
3D Graphics (optional with surcharge)
-
Business Rule Engine
-
Notes
-
Alternatively "On-Premise"
Enterprise
Unlimited possibilities, adapted to yourindividual requirements.
-
Unlimited Projects
-
Unlimited Catalog Creators
-
Unlimited Catalog Users
-
optional:
-
Customizing
-
Dedicated Server
-
Customer-specific Domain Name
-
Connection to Company Networks (VPN)
-
Integration of Schematics
In addition to the license variants listed here, we can create an individual, tailor-made offer with the options relevant to you.
On-Premise! Our prices for license and maintenance will convince you.
On-premise solutions offer advantages for large companies in terms of security, customizability, long-term cost efficiency and compliance. If a company has the resources and requirements, an on-premise variant can therefore be the more flexible and stable choice.
The costs for an on-premise solution must be calculated individually, as they depend on several specific factors such as the size of the company, the desired number of users, the existing IT infrastructure and the integration effort with existing systems. Data security requirements, customization and special functions can also influence the costs. The unique requirements and needs of your company have a direct impact on the installation and maintenance costs. Through a precise needs analysis and calculation, we develop a customized solution that optimally meets your individual requirements.
Our services
Around our product ‘SpareParts365’, we offer you all the necessary services for seamless/perfect/fast integration into your existing systems. Our services complement our cloud and on-premise solutions.
- Requirements analysis
- Implementation support
- Data migration
- Customizing
- Training
- Maintenance
- Support
You decide which support services you require from us and to what extent.
